HIPAA & FINANCIAL PRIVACY POLICIES
NOTICE OF PRIVACY PRACTICES
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLLY.
We are required by law to protect the privacy of your health information. We are also required to give you this notice, which explains how we may use information about you and when we can give out or “disclose” that information to others. You also have rights regarding your health information that are described in this notice.
The term ‘information” or “health information” in this notice include any personal information that is created or received by a health care provider or health plan that relates to your physical or mental health or condition, the provision of health care to you, or the payment for such health care.
We have the right to change our privacy practices. If we do, we will provide the revised notice to you within 60 days by direct mail, post it in the office, or on our website at www.restonent.com.
For the purpose of this Notice of Privacy Practices, “we” or “us” refers to the physicians and employees of Reston Ear, Nose and Throat, P.C., 1860 Town Center Drive, Suite 335, Reston, VA, 20190.
How We Use or Disclose Information
We must use and disclose your health information to provide information:
▪ To you or someone who has the legal right to act for you (your personal representative);
▪ To the Secretary of the Department of Health and Human Services, if necessary, to make sure your privacy is protected; and
▪ Where required by law.
We have the right to use and disclose health information to pay for your health care and operate our business. For example, we may use your health information:
▪ For Payment of premiums due us and to process claims for health care services you receive.
▪ For Treatment. We may disclose health information to your physicians or hospitals to help them provide medical care to you.
▪ For Health Care Operations. We may use or disclose health information as necessary to operate and manage our business and to help manage your health care coverage. For example, we might talk to your physician to suggest a disease management or wellness program that could help improve your health.
▪ To Provide Information on Health Related Programs or Products such as alternative medical treatments and programs or about health related products and services.
▪ To Plan Sponsors. If your coverage is through an employer group health plan, we may share summary health information and enrollment and disenrollment information with the plan sponsor. In addition, we may share other health information with the plan sponsor for plan administration if the plan sponsor agrees to special restriction on its use and disclosure of the information.
▪ For Appointment Reminders. We may use health information to contact you for appointment reminders.
We may use or disclose your health information for the following purposes under limited circumstances:
▪ To Persons Involved With Your Care. We may use or disclose your health information to a person involved in your care, such as a family member, when you are incapacitated or in an emergency, or when permitted by law.
▪ For Public Health Activities such as reporting disease outbreaks.
▪ For Reporting Victims of Abuse, Neglect or Domestic Violence to government authorities, including a social service or protective service agency.
▪ For Health Oversight Activities such as governmental audits and fraud and abuse investigations.
▪ For Judicial or Administrative Proceedings such as in response to a court order, search warrant or subpoena.
▪ For Law Enforcement Purposes such as providing limited information to locate a missing person.
▪ To Avoid a Serious Threat to Health or Safety by, for example, disclosing information to public health agencies.
▪ For Specialized Government Functions such as military and veteran activities, national security and intelligence activities, and the protective services for the President and others.
▪ For Workers Compensation including disclosures required by state workers compensation laws of job-related injuries.
▪ For Research Purposes such as research related to the prevention of disease or disability, if the research study meets all privacy law requirements.
▪ To Provide Information Regarding Decedents. We may disclose information to a coroner or medical examiner to identify a deceased person, determine a cause of death, or as authorized bylaw. We may also disclose information to funeral directors as necessary to carry out their duties.
▪ For Organ Procurement Purposes. We may disclose information for procurement, banking or transplantation of organs, eyes or tissue.
If none of the above reason applies, then we must get your written authorization to use or disclose your health information. If a use or disclosure of health information is prohibited or materially limited by other applicable law, it is our intent to meet the requirements of the more stringent law. In some states, your authorization may also be required in order for us to disclose your highly confidential health information, as described below. Once you give us authorization to release your health information, we cannot guarantee that the person to whom the information is provided will not disclose the information. You may take back or ‘revoke” your written authorization, except if we have already acted based on your authorization. To revoke an authorization, contact our office.
Highly Confidential Information
Federal and applicable state laws may require special privacy protections for highly confidential information about you. “Highly confidential information” may include confidential information under Federal law governing alcohol and drug abuse information as well as state laws that often protect the following types of information:
2. Mental health;
3. Genetic tests;
4. Alcohol and drug abuse;
5. Sexually transmitted diseases and reproductive health information; and
6. Child or adult abuse or neglect, including sexual assault.
Attached to this notice is a Summary of State Laws and Use and Disclosure of certain types of medical information.
What Are Your Rights
The following are your rights with respect to your health information.
▪ You have the right to ask to restrict uses or disclosures of your information for treatment, payment, or health care operations. You also have the right to ask to restrict disclosures to family members or to others who are involved in your health care or payment for your health care. We may also have policies on dependent access that may authorize certain restrictions. Please note that while we will try to honor your request and will permit request consistent with its policies, we are not required to agree to any restriction.
▪ You have the right to ask to receive confidential communications of information in a different manner or at a different place (for example, by sending information to a P.O. Box instead of your home address).
▪ You have the right to see and obtain a copy of health information that may be used to make decisions about you such as claims and case or medical management records. You also may receive a summary of this health information. You must make a written request to inspect and copy your health information. In certain limited circumstances, we may deny your request to inspect and copy you health information. Charges for these records may also apply.
▪ You have the right to ask to amend information we maintain about you if you believe the health information about you is wrong or incomplete. If we deny your request, you may have a statement of your disagreement added to your health information.
▪ You have the right to receive an accounting of disclosures of you information made by us during the six years prior to your request. This accounting will not include disclosures of information: (i) made prior to April 14, 2003 (ii) for treatment, payment and health care operations purposes; (iii) to you or pursuant to your authorization; (iv) to correctional institutions or law enforcement officials; and (v) other disclosures that federal law does not require us to provide an accounting.
▪ You have the right to a paper copy of this notice. You may ask for a copy of this notice at any time. Even if you have agreed to receive this notice electronically, you are still entitled to a paper copy of this notice. You may obtain a copy of this notice at our website, www.restonent.com.
Exercising Your Rights
▪ Contacting your Health Plan. If you have any questions about this notice or want to exercise any of your rights, please call the phone number on your ID card.
▪ Filing a complaint. If you believe your privacy rights have been violated, you may file a complaint with us at the following address:
Reston Ear, Nose and Throat, P.C.
1860 Town Center Drive, Suite 335
Reston, VA 20190
You may file a complaint with the U.S. government at:
or by calling 1-866-627-7748; the phone call is free. We will not take any action against you for filing a complaint.
FINANCIAL INFORMATION PRIVACY NOTICE
We are committed to maintaining the confidentiality of your personal financial information.
For the purposes of this notice, “personal financial information” means information, other than health information, about an enrollee or an applicant for health care coverage that identifies the individual, is not generally publicly available and is collected from the individual or is obtained in connection with providing health care coverage to the individual.
We collect personal financial information about you from the following sources:
▪ Information we receive from you on patient registration forms, such as name, address, age and social security number; and
▪ Information about your transactions with your insurance provider, such as deductibles, co-payments, and coverage related information.
We do not disclose personal financial information about our patients to any third party, except as required or permitted by law.
We restrict access to personal financial information about you to employees and service providers who are involved in administering your health care coverage and providing services to you. We maintain physical, electronic and procedural safeguards that comply with federal standards to guard your personal financial information.